It’s pretty obvious to have a venue that has everything in place and properly planned. It should ideally have everything at your disposal like linens, lighting, tables, food and audio video sound system. And if you think by taking away a little of value from all these things can save you some amount of expenditure, well you may or may not be right. It completely depends on the kind of system you invest in today. The reality is that the modern AV equipment is pretty user-friendly and also commonly used; it easily gets connected to your personal home sound system or phone and can be controlled by a few buttons. And if you have enough time on your hands and a bit interest in technology, you can create a pretty decent sound system for yourself. But before you do that there are few things you need to keep in mind like;
The first and foremost thing arguably, that you need to consider before you plan to install an AV system at your venue is that how well do you know it or are you installing it in a space where there already are technicians or else to take care of the installing and relying later on the part. There are going to be a few buttons or operative things that you are going to be familiar with, given they would be pretty regular ones but there also would be things that you might lack the knowledge of, and you wouldn’t want to invest too much tome pre or post installations going through the manual.
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No matter if it is digital, analog, HDMI, VGA; there will be confusions about using what wire where, if it’s needed at all or not. And in between all this, you are going to rack up your client and yourself missing onto to tiny things like logo additions, basic promotions etc. So make sure that your events audio-visual system is handled by a professional who is thoroughly trained in it with a complete understanding of the equipment. It can be anyone, an AV partner in production, someone from staff, an intern etc.
Installing something so massive at the venue comes with its own set of responsibilities and limitations. When your production is going a notch up, there is a certain level of flexibility that is demanded. So make sure you meet all the requirements properly. Give the complete responsibility to someone who knows the job. Let them take care of the relative conflicts or issues if there are any. Place your system keeping in mind the view, hindrances and how is it going to add to the value of the setup. Your complete venue should be in sync with your capacity to light it up. Don’t hassle, give yourself the correct time of assistance and always keep a backup plan.
There always is going to be a fear of potential problems, don’t panic. The only two things you have to keep in control are human errors or poor planning. Because what you cannot keep in control is equipment failure, at least you’ll have fewer things to deal with. It’s better to keep a check on hand to avoid any last minute mix-ups.
Honestly, if you are a well organized planner, there is a very rare chance of a problem happening that cannot be handled. Manage everything beforehand with your AV manager, internal team, venue staff, a production unit and gather as many issues you can, so that they are managed immediately. This would be one great way to keep everyone on the same chapter if anything unpredictable happens.
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